Apply by: January 22, 2025
Location: Ottawa, ON - This is a fully remote position
Job Type: Part-time

This individual plays an integral role in the smooth operation of the Institute.
Reporting to the CIG Executive, the incumbent is responsible for the successful management of the off-site Office by providing administrative support to CIG and its members.
This position is remote; however, in person duties are regularly required e.g. banking and coordinating mail pick-up from Ottawa, ON office.
 

Administrative

• Provides administrative support to the Executive
• Establishes, maintains and safeguards all CIG data
• Establishes routine procedures for administrative processes
• Maintains the membership and subscribers database with the Wild Apricot platform
• Prepares and distributes annual renewal notices to Sustaining Members in PDF through email
• Updates the notices to members in Wild Apricot
• Responds to requests from the membership and public and re-directs request to proper authority if necessary
• Operates and ensures the effective maintenance of office equipment
• Arranges for the processing and distribution of incoming and outgoing mail
• Keeps track of important due dates
• Composes and signs routine correspondence
• Follows up on outstanding matters
• Records and distributes CIG meeting minutes in a timely fashion
• Manages the CIG Certification Program (responding to inquiries, sending documents to the Chair of the Certification Committee, preparing and mailing certificates, maintaining database)
• Provides background material and meeting packages to attendees of CIG meetings
• Performs other related duties as deemed necessary

Submit cover letter and resume or CV to admin@cig-acsg.ca by January 22nd, 2025.